Minutes of the ACF Annual General Meeting
Thursday, 12th June 2008 at 7.00pm

Civic Centre Committee Room

Present: - Wendy Farmer (Chair), Bridget Orman (Secretary), Bruce Andrews (Treasurer), Ruth Andrews, Fred Bathurst, Rose Boden, Bill Bone, Keith Bones, Conny Fairclough, George Jones, Paula Kinsella, Bob McClelland, Tony Morris, Ron Pope, Ann Seldon, Brian Smith, Edna Wye and Barry Maxey (Tenant Participation Officer).

Adur D.C. staff and councillors were invited to a social gathering following the AGM.

1. Welcome

Wendy Farmer welcomed everyone to the meeting.

2. Apologies

Apologies were received from Brian Higgins, Jean Knight, June Molton, Barry Page, Sylvia Page, Tanya Page, Linda Price and Stan Reed.

3. Minutes of 2007 AGM and matters arising

The minutes were agreed. The state of the Millennium Garden is still giving cause for concern but efforts are continuing to resolve this issue.

4. Chair’s report

Wendy thanked all ACF members for their help over the past year.

5. Secretary’s report

Bridget reported that it had been a busy year with enjoyable conferences and training opportunities but that there was also a need for greater involvement from more people to share the ACF’s workload.

6. Treasurer’s report

Copies of the balance sheet to 31st May 2008 were distributed showing total funds of £2,366.38. Following a discussion on the subject, Wendy is going to investigate changing banks to one that pays interest.

Ron thanked the ACF for their grant to purchase garden furniture for Courtfields.

7. Changes to the ACF constitution

The proposed changes to the constitution that had previously been circulated were agreed (see attached sheet).

It was agreed that the ACF should meet at least six times per year, in addition to the AGM and Christmas Social.

8. Election of ACF Officers and Committees

Chair: Wendy Farmer proposed by Paula Kinsella
seconded by George Jones

There were no other nominations. Wendy was re-elected.

Vice-Chair: Bridget Orman proposed by Bruce Andrews seconded by Wendy Farmer

There were no other nominations. Bridget was re-elected.

Secretary: Bridget Orman proposed by Ruth Andrews seconded by Paula Kinsella

There were no other nominations. Bridget was re-elected.

Treasurer: Ruth Andrews proposed by Wendy Farmer seconded by Bill Bone

There were no other nominations. Ruth was elected.

ACF Management Committee. This committee will consist of the Chair, Vice-Chair, Secretary, Treasurer and four other full members:

Bill Bone proposed by Ruth Andrews
seconded by Wendy Farmer

Keith Bones proposed by Brian Smith
seconded by Bill Bone

Paula Kinsella proposed by Wendy Farmer
seconded by George Jones

Brian Smith proposed by Keith Bones
seconded by George Jones

There were no other nominations. Bill, Keith, Paula and Brian were elected.

Overview and Scrutiny Committee rep:

Paula Kinsella proposed by Bridget Orman
seconded by Bruce Andrews

There were no other nominations. Paula was elected.

Adur in Partnership (AiP) rep:

Ruth Andrews proposed by Wendy Farmer
seconded by Bill Bone

There were no other nominations. Ruth was elected.

Compact Monitoring Group: This group may be made up of equal numbers of tenants and leaseholders, council officers and councillors. Five nominations were sought and those who agreed to participate were Ruth Andrews, Wendy Farmer, Paula Kinsella, Bridget Orman and Brian Smith. The position of Chair will be decided by members of the group.

9. Any other business

• Bruce gave a brief demonstration of changes that he proposed to make to the ACF website to make it easier to navigate. It was agreed that a drop down menu would improve the website and the changes were approved.

• Paula mentioned about the coroner’s inquest earlier in the year into the death of a baby who had died as a result of scalding water from a burst tank. She asked what action the council were taking to avoid this happening in one of their properties and said that she knew of several other social landlords who had already contacted their tenants to reassure them of the precautions that they were taking. Paula to follow up this matter with the Maintenance Manager.

• Wendy thanked everyone for who had helped and supported the ACF throughout the year, whether it be assisting at meetings or contributing to the Forum.

A request was made during Item 7 above for a list of the councillors who make up the new Cabinet. These are: -